Organisational Learning

MITE / MLIM 6328 - Organisational Learning - Dr. Bob Fox

Tuesday, 5 February 2013

Week 2 Activity - Sophie


The Satir Change Model




The Satir Change Model  is a five-stage change model that describes the effects each stage has on feelings, thinking, performance, and physiology. By refering to this model, people can improve how to process change and how to help others process change.

Stage 1: Late Status Quo

At this stage, the group is at a familiar place and stable relationships give members a sense of belonging and identity. Members know what to expect, how to react, and how to behave.
However, poor communication lead to a dysfunctional group. Members use blaming, placating cope with feelings like anger and guilt. Stress may lead to physical symptoms such as headaches and gastrointestinal pain that create an unexplainable increase in absenteeism.
Caught in a web of dysfunctional concepts, the members whose opinions count the most are unaware of the imbalance between the group and its environment. New information and concepts from outside the group can open members up to the possibility of improvement.

Stage 2: Resistance

The group confronts a foreign element that requires a response. Often imported by a small minority seeking change, this element brings the members whose opinions count the most face to face with a crucial issue.
A foreign element threatens the stability of familiar power structures. Most members resist by denying its validity, avoiding the issue, or blaming someone for causing the problem. These blocking tactics are accompanied by unconscious physical responses, such as shallow breathing and closed posture.
Members in this stage need help opening up, becoming aware, and overcoming the reaction to deny, avoid or blame.

Stage 3: Chaos

The group enters the unknown.  Old expectations may no longer be valid; old reactions may cease to be effective; and old behaviors may not be possible.
The loss of belonging and identity triggers anxiousness and vulnerability. Managers of groups experiencing chaos should plan for group performance to plummet during this stage. Until the members accept the foreign element, members form only halfhearted relationships with each other. Chaos is the period of erratic performance that mirrors the search for a beneficial relationship to the foreign element.
All members in this stage need help focusing on their feelings, acknowledging their fear, and using their support systems. Management needs special help avoiding any attempt to short circuit this stage with magical solutions. The chaos stage is vital to the transformation process.

Stage 4: Integration

The members discover a transforming idea that shows how the foreign element can benefit them. The group becomes excited. New relationships emerge that offer the opportunity for identity and belonging. With practice, performance improves rapidly.
Awareness of new possibilities enables authorship of new rules that build functional reactions, expectations, and behaviors. Members may feel euphoric and invincible, as the transforming idea may be so powerful that it becomes a panacea.
Members in this stage need more support than might be first thought. They can become frustrated when things fail to work perfectly the first time. Although members feel good, they are also afraid that any transformation might mysteriously evaporate disconnecting them from their new relationships and plunging them back into chaos. The members need reassurance and help finding new methods for coping with difficulties.

Stage 5: New Status Quo

If the change is well conceived and assimilated, the group and its environment are in better accord and performance stabilizes at a higher level than in the Late Status Quo.
A healthy group is calm and alert. Members are centered with more erect posture and deeper breathing. They feel free to observe and communicate what is really happening. A sense of accomplishment and possibility permeates the atmosphere.
In this stage, the members continue to need to feel safe so they can practice. Everyone, manager and members, needs to encourage each other to continue exploring the imbalances between the group and its environment so that there is less resistance to change.

Monday, 4 February 2013

Week two activity-model of change



ADKAR Model

                          By Dai Xiaoxiao, Cindy

The ADKAR model for managing change focuses on the people dimension. Research shows that problems with the people dimension of change i the most commonly cited reason for project failures. Effective management of the people dimension of change requires managing five goals that form the basis of the ADKAR model.
When I took my internship in one of the branches of HSBC, the manager in our department has been changed, it is obvious the decision of the management. And I want to use the ADKAR model to describe this situation.
-       Awareness of the need to change.
Our previous manager informed us of his leaving about one month before he really left. The branch manager also told us in a meeting that another colleague named would join us; he said it was a serious decision made by the management, and this new colleague had the abilities to take this position, and was suitable to be in our department.
- Desire to participate and support the change.
We know it always takes time to work with the newcomers, because we have already get used to work with the previous manager, and we don’t know what characteristics of this new colleague. We all have a kind of uncertainty in mind. However, we need to accept the changes, we would like to get along with the new colleague, and then we could work better.
- Knowledge of how to change (and what the change looks like)
The new manager has been trained to work in the new department, and we also help her when she is unfamiliar with the ongoing business.
-Ability to implement the change on a day-to-day basis
In this situation, all the staff try to adapt themselves to the style of the new manager, the change is more stable day by day.
-Reinforcement to keep the change in place.
When the colleagues in our department get used to the way of doing things of the new manager, I think the change would be reinforced in the workplace.

Sunday, 3 February 2013

Week Two Activity

Identify a model of change to help explain change within an organization you have experienced.

Saturday, 2 February 2013

Model of Change

Fan Jiajun, Clovis


The ADKAR model describes the five basic steps in effective change management. During my internship period in an IELTS training centre, this organization introduced a new integrated online platform for all teaching staff to obtain electronic resources and to share information.

Awareness: The management had realized the physical resources in the library cannot meet the demand of teaching staff to get the latest documents and that an online resource centre can facilitate the knowledge sharing among teachers.

Desire: Almost all the teaching staff agreed to use the online system because of its convenience and participate in learning and using the new system positively.

Knowledge: The organization introduced the knowledge of effectively using this new platform to its staff by inviting experts to hold workshops on the basic and advanced skills for using this platform. We learnt a lot from those workshops.

Ability: After the workshops, we all knew how to use the platform to help us prepare for class and discuss problems. Having this new system, we can get the latest information about IELTS both in the office and at home.

Reinforcement: To ensure our frequent use of this online platform, the management added the frequency of using this platform as an important criterion to the annual assessment of each individual. This approach served as a facilitator to our use of this platform in our daily work.

Friday, 1 February 2013

Week 2: Change Model - Ben




This Change Management Model can describe the situation of my company’s experience well.
The CASE is about migrating databases from old systems to a new ERP system, since there are 4 different databases to store clients, products, accessories and staff information. As all the data are separated and without linkage, our company would like to migrate all of them into a new interfaces’ ERP system to centralize all the databases and build up an integrated platform for easier management.
There are ten steps of this change:
1.       Learning
- Understand the current situation of our own company and competitors, including strategies and systems.
2.       Recognizing the need for change
- Compare the differences between our company and competitors and find out others’ successful factors.
3.       Setting a vision for change
- Consolidate information from vendors and viewing their presentations for investigation and discussion.
4.       Understanding culture and polities
- Get approval from Management and consider man power and other issues.
5.       Promoting and employing leadership- Hire technical staffs and experienced consultant to help on running the project. Besides, promoting staff for handling the progress.
6.       Identifying a change approach- Arrange meeting internally and announce the migration ideas to all colleagues.
7.       Planning the change
-
Arrange meeting with vendors and design the project plan, including timeline of first, second and third stages. (Testing -> In Progress -> Evaluate)
8.       Implementing the change- Start testing and proceed the First stage – Testing and Implementation.
9.       Controlling the change process- Second stage – Keep monitoring the progress and make sure the migration is smooth with no issues.
10.   Evaluating change- Third stage – Evaluating the progress, and make amendment if needed.
After the tenth step, it will move it back to the first step - Learning so as to run as a cycle for further changes.